Medical Records and Office Documents Homework

In this assignment, you will develop a training manual that will be utilized for training new employees (certified medical administrative assistants [CMAAs]) who join the clinic.

Physicians are hiring more CMAAs to help manage the increasing complexities of patient care and practice management, while also helping to implement cost-effectiveness and efficiency. The responsibilities of a CMAA can be tailored to the needs of the practice. You will manage front-office functions, manage patient flow, and handle a wide range of tasks that have been discussed in the past few weeks. CMAAs may convey clinical information on behalf of the physician and follow clinical protocol when speaking with patients, but cannot exercise independent medical judgments. CMAAs also help to optimize patient flow, enabling the practice physicians to see more patients with efficiency, all while following the State’s scope of practice and working under the supervision of a licensed physician.

Note: Content from Weeks 1–3 IPs and DBs can be wholly or partially used as necessary to address the specific Key Assignment tasks shown below. You should take into account any instructor feedback from those IPs and DBs.

The project deliverables are as follows:

Training Manual

Title page

Course number and name

Project name (“Training Manual”)

Your name

Date

The training manual should include the following topics:

Introduction to the health care facility

Explain the mission and services provided by the facility

Explain the type of healthcare delivery model that this facility represents and the difference between this model and that of other facilities in the same region

The organization’s structure

Office procedures

The Practice Management System and other Software Systems

Description of the practice management system

The administrative role of the practice management system

The role of the practice management system in billing and coding

The process of checking patients in and out

Recording patient demographic and insurance information

HIPAA forms to be reviewed with first time patients

HIPAA rules and regulations to protect patient privacy

Interacting and communicating with patients professionally

Scheduling patients

Other Office Procedures related to Patient Care

Various community and patient resources

Receive, triage, and route phone calls

Advance Directives

Medical Record Responsibilities

Office procedures and guidelines for various forms of documentation (Release of Information and use of the electronic health record)

Financial Procedures

Financial procedures related to the policies of the organization

Accounting and bookkeeping procedures and processes Financial procedures related to the organization’s cash flow

Description of 2 or more reimbursement models used in the facility, e.g., fee-for-service.

Billing policy and procedures

Claims for reimbursement – submission processes and procedures

Review records for medical necessity

Clean claims submission and use of the Clearinghouse

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